Meetings & Resolutions · Panaji, Goa
Disciplined board meeting compliance in Goa under Section 173 — first meeting within thirty days, at least four meetings a year, seven days' notice, valid quorum and proper minutes — so every board decision is correctly taken and recorded.
Overview
Under Section 173, a company must hold its first board meeting within thirty days of incorporation and at least four board meetings every year, with a gap of not more than one hundred and twenty days between two consecutive meetings. Notice of at least seven days is normally required for each meeting.
The quorum under Section 174 is one-third of total strength or two directors, whichever is higher, and meetings may be held through video conferencing. We maintain the meeting calendar, issue notices and agendas, draft board resolutions and minutes, and keep the statutory registers in order.
What's covered
Year-round board governance, properly documented.
Get a fixed-fee quote →Scheduling the four meetings a year within the 120-day gap rule.
Seven days' notice with a clear agenda and supporting papers.
Confirming the Section 174 quorum, including by video conferencing.
Drafting resolutions under Section 179 and by circulation where allowed.
Setting up VC meetings to meet the recording and roll-call rules.
Preparing minutes within timelines and updating statutory registers.
Our process
We schedule meetings to satisfy the four-a-year rule.
Notice, agenda and board papers seven days ahead.
Quorum, discussion and resolutions on the day.
Minutes drawn up and any MGT-14 filing handled.
Frequently asked questions
A company must hold at least four board meetings every year, and the gap between two consecutive meetings cannot be more than one hundred and twenty days. The very first board meeting must be held within thirty days of incorporation.
At least seven days' notice in writing must be given to every director at their registered address, by hand, post or electronic means. A meeting can be called on shorter notice for urgent business, subject to the safeguards in Section 173.
Under Section 174, the quorum is one-third of the total strength of the Board or two directors, whichever is higher. Directors participating through video conferencing or other audio-visual means are counted towards the quorum.
Yes. Directors may participate through video conferencing or other audio-visual means that can record and store the proceedings, subject to the procedure prescribed under the Act and rules, including roll-call and identification requirements.
Yes. A One Person Company, small company, dormant company and certain private start-ups need to hold only one board meeting in each half of a calendar year, with a gap of at least ninety days between the two meetings.
Minutes must be entered in the minute book within thirty days of the meeting, recording the decisions and the directors present. They are then signed and serve as evidence of the proceedings of the meeting.
A board meeting is a meeting of the directors who manage the company, governed mainly by Section 173. A general meeting, such as the AGM or EGM, is a meeting of the members or shareholders. Some decisions need the board, others need the members.
Related services
Book a free consultation with a qualified Chartered Accountant in Goa. We'll set your board calendar, issue notices and prepare minutes so your governance is fully compliant — no obligation.