Meetings & Resolutions · Panaji, Goa
On-time Annual General Meeting (AGM) compliance in Goa under Section 96 — correct timelines, twenty-one days' notice, ordinary business and minutes — so your company adopts its accounts and reappoints directors and auditors without a single missed deadline.
Overview
Every company other than a One Person Company must hold an Annual General Meeting each year. The first AGM must be held within nine months of the close of the first financial year; every later AGM within six months of the financial year-end, with no more than fifteen months between two AGMs.
The AGM transacts ordinary business — adopting the financial statements, declaring dividend, retirement and reappointment of directors, and appointing or reappointing the auditor. We plan the dates, draft the notice and agenda, prepare resolutions and minutes, and where genuinely needed apply to the Registrar for an extension.
What's covered
Complete annual meeting compliance for your company.
Get a fixed-fee quote →Mapping the six-month and fifteen-month limits to your financial year.
Twenty-one clear days' notice with ordinary and any special business.
Adoption of the audited accounts, Board's report and dividend, if any.
Retirement by rotation, reappointments and the auditor's appointment.
Drawing up minutes and updating the statutory registers.
Applying to the Registrar for an extension where a valid reason exists.
Our process
We map your year-end to the statutory AGM window.
Notice, agenda and accounts circulated to members.
Resolutions, voting and chairing support on the day.
Minutes finalised and statutory registers updated.
Frequently asked questions
An AGM is the yearly meeting of a company's members required under Section 96 of the Companies Act, 2013. It is where shareholders adopt the audited financial statements, consider dividend, reappoint retiring directors and deal with the auditor's appointment.
The first AGM must be held within nine months of the end of the first financial year. Every subsequent AGM must be held within six months of the financial year-end, and the gap between two AGMs cannot exceed fifteen months.
Ordinary business covers adoption of the financial statements and reports, declaration of dividend, appointment of directors retiring by rotation, and the appointment or remuneration of the auditor. Anything else transacted at the AGM is special business needing an explanatory statement.
An AGM needs at least twenty-one clear days' notice in writing or electronic form, with the agenda, accounts and reports. A shorter notice is valid only if at least ninety-five percent of members entitled to vote give their consent.
Yes. For reasons it considers special, the Registrar may grant an extension of up to three months for holding the AGM. This extension is not available for the first AGM of a company, which must be held within the nine-month limit.
Not holding the AGM within the prescribed time is a default under the Act and attracts penalties on the company and the officers in default, with an additional daily penalty for continuing default. The tribunal can also direct that the meeting be called.
Companies have been permitted to hold AGMs through video conferencing or other audio-visual means under conditions and timelines notified by the Ministry of Corporate Affairs. We confirm the current position and set the meeting up to meet those conditions.
Related services
Book a free consultation with a qualified Chartered Accountant in Goa. We'll plan your AGM dates, prepare the notice and minutes and keep your annual compliance clean — no obligation.